Brad Feld originally inspired us about this with his post The Three Machines.
As we work in a very small team, it helps us focus and not neglect any category.
These categories are simple enough to remember and strike the right balance for us. We divide our work, and tasks, into three categories. The board should only contain work that is in progress or flagged as up next. However, for thinking about the big picture and planning, we found it much easier to get an overview and prioritize the backlog in a list view. When doing the actual work, we like to visualize the work in a board view. How we think about project management Work in a board, plan in a list More on why we decided to switch from Asana to Notion below. When we started we began using Asana for project management and Notion for knowledge management. I have probably tried most task- and project management tools on the market. I am a productivity nerd so how we organize ourselves is important to me. If you have cross-functional teams or team members that are not involved in everything, I highly suggest that you look at clubhouse.io. If you are a much bigger team, the advice in this article will probably not make sense for you. We strive for simplicity and to reduce the number of tools we use. Are you also a small team? Tell us how you work! In this article, I will explain how we think about project management, how we handle it today using Notion.so and share our project management template. We use Notion for both project management and knowledge management. At Convas we are a very small team and everyone is involved in everything at some level.